The average corporate desktop computer is a low end machine that has little processing power, a small amount of allocated disk space and a shortage of RAM. Because of this, it does not take much to crash one of these systems.
Opening a large file or a file with an unexpected extension can result in the computer crashing, and consequentially the loss of expensive man hours
By following some simple email attachment guidelines, you can minimize a user's downtime and protect their computers from unexpected crashes.
Limitations and Protections
Corporations manage thousands of users and need to protect the stability of hundreds of servers. To protect these systems, companies limit the amount of available disk space and restrict an average user's privileges. Therefore, this stops users from installing unauthorized applications or opening certain extensions.
Limitations are in place to protect the integrity of your computer and the network as a whole.
Follow these guidelines before sending any email attachments:
Draft Files - If you are sending files that require a series of approvals from a customer or manager, then send them small low resolution copies for review.
Compressing Files - Most media production and office applications (Video, Audio, and Office Files) allow a user to reduce a file size by removing background pictures and other formatting options.